Costs & Pricing
Many companies know that process automation can transform their operations — but hesitate because the costs are unclear. Understandably so. Opaque pricing, hidden fees, and vague promises make the decision difficult. That is why we lay all cards on the table: What does process automation really cost, which factors determine the price — and when does the investment pay off?
What Determines the Price
No two automation projects are alike. Four factors largely determine how much your individual solution will cost — and where savings opportunities exist.
A simple process like automatic invoice generation has few steps and clear rules — that can be implemented in a few days. Complex workflows with branching logic, approval loops, and exception handling require more design and development. The more if-then logic, the higher the effort. The good news: complex processes typically pay for themselves faster because they replace more manual work.
Each system integration — whether CRM, ERP, accounting, or HR — requires connection via APIs, webhooks, or middleware. Connecting two systems is significantly less expensive than five. What also matters is whether your systems offer modern interfaces or whether we need to develop custom connectors. Our recommendation: start with one integration and expand incrementally.
Standard solutions based on proven templates are quickly deployable and cost-effective. However, if you need custom logic, tailored dashboards, or industry-specific adaptations, the development effort increases. Our approach: we use proven building blocks wherever possible — and only develop custom solutions where they deliver genuine added value.
An automation is not a set-and-forget project. APIs change, business processes evolve, and new requirements emerge. Ongoing maintenance, monitoring, and optimization ensure long-term functionality. You decide whether to handle support internally or invest in a managed service — both are possible and predictable in terms of cost.
Transparent Pricing
Whether a one-time project or a long-term partnership — we offer the right model for your situation. All prices are net and serve as guideline values for the DACH mid-market.
Ideal for getting started: You have a specific process to automate. We analyze, design, and implement the solution within 2–4 weeks — with a fixed scope and transparent fixed price.
For companies that want to automate continuously. You receive a fixed monthly hour allotment for new automations, optimization of existing workflows, and proactive monitoring. Flexibly cancellable, scalable as needed.
For complex requirements with multiple systems, departments, and locations. We develop a company-wide automation strategy, implement it step by step, and manage ongoing operations — as your external automation partner.
Detailed pricing information is available on our pricing page. In the free initial consultation, we create a customized quote based on your specific requirements.
Return on Investment
Theory is good, numbers are better. Here is a concrete example from a mid-sized company with 50 employees that automated its order processing.
Calculation based on an hourly rate of €42 incl. employer costs (DACH mid-market average). We determine your actual figures in the free initial consultation.
These figures are conservatively calculated. In practice, indirect savings add up: fewer complaints, faster turnaround times, higher employee satisfaction, and more capacity for value-creating work.
Compliance as a Cost Factor
Yes, GDPR-compliant AI automation does incur additional costs. Data protection impact assessments, encrypted data flows, deletion concepts, and audit trails typically increase implementation effort by 10–20%. That sounds like a lot — but it is a fraction of what a GDPR violation costs.
Fines for GDPR violations can reach up to EUR 20 million or 4% of global annual revenue. Add to that reputational damage that is virtually impossible to quantify. We integrate data protection into every project from the start — not as an expensive add-on, but as a core part of our architecture.
On request, we operate your entire automation infrastructure on AI servers in Germany — for maximum data sovereignty without compromising performance. The additional costs compared to US cloud providers are marginal; the gain in legal certainty is enormous.
The Smart Entry Point
The most successful automation projects start small and scale based on results. It is not the grand master plan that delivers ROI — but the first automated process that saves time and money from day one.
Our approach: Together, we identify the process with the best ratio of effort to savings potential. This is often not the most complex process, but the one with the highest volume — invoice processing, customer communication, or order confirmation. This initial success funds the next steps.
In your free initial consultation, we analyze your current processes, calculate the concrete savings potential, and recommend the optimal starting point. No sales pitch, but a well-founded analysis — with numbers you can present directly to your management team.
Frequently Asked Questions